THE CONTRACTING PROCESS
Construction projects work best when they are divided into five distinct phases. Our unique process leads you through each distinct phase in an organized and step-by-step fashion. This process will:
- Guide you through your project in a systematic and cost effective manner.
- Address your questions regarding cost, schedule and accountability.
- Result in successfully accomplishing your project goals, ensure piece of mind throughout the construction period and enjoyment of the completed project.
We have found that the most successful and satisfying projects result from coordinating your contractor, design professional, and interior designer from the beginning of the project so that these professionals can work together to develop your successful plan.
PHASE I – FEASABILITY & PRELIMINARY DESIGN
During our first meeting with you we will review your ideas while giving careful attention to the proposed site, scope of work and budget. The outcome of this meeting will be an understanding of the feasibility of the project and consideration for selection of design professionals.
- Establish client file
- Review scope of work and assess feasibility
- Contract for preliminary services
PHASE II – PRELIMINARY DESIGN, SPECIFICATIONS, BUDGET REVIEW
In this phase, the design professionals are selected, the Conceptual Plan is developed and reviewed with you, the preliminary budget is reviewed and your level of finishes is addressed.
You and your design professional will receive our Vendor List and Product Selection Outline which will assist you in making your selections of materials, appliances, paint colors and more.
The engineer and key subcontractors are consulted for input, including value engineering, on the preliminary design.
- Research and document existing site conditions
- Select and retain design professionals – prepare the conceptual plan – prepare the selections itemization
- Review the conceptual plan, the preliminary product selections and preliminary budget
PHASE III – FINAL DESIGN & CONTRACT DOCUMENTS
This stage is often the most exciting because working drawings can be completed and final contract documents prepared. The construction commencement date is set and final preparations are made for construction to commence.
- Finalize design, material selections and construction documents
- Finalize budget and execute the contract documents
PHASE IV – CONSTRUCTION
Ground breaking is another exciting step, but it takes the first three phases to successfully and smoothly get to this point.
- Prepare and submit permit documents
- Present the construction schedule
- Hold weekly construction progress/planning meetings with the client
- Complete construction on time and within the budget
PHASE V – POST CONSTRUCTION
The production personnel insure that the scope of work we set out with you in Phase I has been successfully completed according to the final agreement.
- Fit and finish are verified at one-month and eleven-month walk-through
- Satisfaction survey is presented
CONSTRUCTION INDUSTRY TERMINOLOGY
ALLOWANCES: A dollar amount credited towards a product or feature selection not determined by contract date; i.e. light fixtures.
BUILDING PERMIT: An official document from the local municipality allowing us to construct, remodel or add to your home or condominium.
BUDGET: Financial commitment necessary to meet your scope of work.
CLIENT SATISFACTION SURVEY: Survey conducted after your project has been completed to make sure we have met your expectations.
CONCEPTUAL PLAN: Line drawing of the floor plan and sometimes elevations, providing a conceptual idea of what the improvements will look like.
CONSTRUCTION CONTRACT: Final documentation, accepted and signed by you, which outlines the approved documents used to build the structure or remodel, payment schedule, final specifications, product selection, features & specifications, and warranty documents, culmination of all the work completed in Phases I-III.
ELECTRICAL LOAD CALCULATIONS: Calculations supplied by electrical contractor or engineer that are used to size the electrical service.
ENERGY CALCULATIONS: Document supplied by the heating ventilation/air-conditioning contractor outlining the energy efficiency of the proposed structure. Required for the building permit.
ENGINEERING SERVICES: May include the following: Soil testing, engineering of foundations, strapping details for wind resistance, truss engineering and etc.
FEATURES & SPECIFICATIONS: Legal specifications and guidelines prepared by the builder and client and are part of the contract documents that will be followed by the owner, builder, and subcontractors during construction.
FINAL INSPECTION: Municipality’s approval that your project is complete and ready to occupy.
NOTICE OF COMMENCEMENT: The source document from which potential leinors can get the information they need to prepare and send Notices to Owner and Claims of Lien.
ELEVEN-MONTH WALK THROUGH: Contact from Ryan & Voigt Contracting eleven months after project has received final inspection to insure all components of the project are functioning and in good condition.
PRE-CONSTRUCTION MEETING: Meeting with sales and production personnel, along with additional Ryan & Voigt Contracting personnel, to review scope of work at the project site just prior to start of production.
PRE-CONSTRUCTION SERVICES: Phases I-III of our five-phase process, completing the necessary steps prior to beginning production.
PRELIMINARY BUDGET: First budget established based on Conceptual Plan.
PRODUCT SELECTION OUTLINE: Outline of all the product selections you will need to make that will affect the budget in the final agreement: i.e. plumbing fixtures, cabinets, flooring materials.
PROJECT SITE MOBILIZATION: Setting up all necessary equipment on your site prior to the start of production.
PROJECT TIME SCHEDULE: A schedule that outlines proposed timelines intended for completion of work.
SCOPE OF WORK: General description of the project(s).
SETBACK: The specified minimum distance a building must be from the street or property line, as mandated by local code or ordinance.
SUBCONTRACTOR: Company(s) hired by the builder to complete the necessary work on your project.
SUPPLIER: Company(s) supplying materials for your project.
SURVEY: Legal documentation outlining property boundaries of your project and locating all structures and improvements to your property.
TRUSS ENGINEERING: Drawing outlining the profile of each roof truss that will be used for your project, signed and stamped (sealed) by a certified structural engineer.
VALUE ENGINEERING: Determining creative methods of accomplishing your scope of work at a reduced cost to you.
VARIABLES: Any item listed in the specifications for which the amount is an unknown.
WARRANTY DOCUMENTS: Documents outlining your limited one-year warranty and conditions of that warranty.
WORKING DRAWINGS: Final construction drawings needed to successfully complete scope of work.